Tutrilo - Training Management Software for Training Providers

Scheduling & course set-up

Give your team an Outlook-familiar planning workflow with cleaner set-up across every course.

Less admin Scheduling & course set-up

Outlook-style course calendar

Plan and run your entire delivery calendar in one place, using a familiar month or list view across past and upcoming courses. Tutrilo keeps scheduling simple so you can spend less time coordinating and more time delivering.

Operational benefit

Centralises scheduling and reduces time spent hunting dates and details.

Month and list views across every scheduled course.

See past and upcoming delivery without filtering gymnastics.

Familiar calendar feel for fast day-to-day planning.

Less admin Scheduling & course set-up

Course set-up & joining instructions

Capture the operational details learners and trainers need, including delivery mode, location or online instructions, and who is delivering each session, directly against the course. Tutrilo then uses that single source of truth to keep comms consistent and reduce last-minute confusion.

Operational benefit

Reduces manual prep work and standardises course information and delivery details.

One place for joining instructions, venues, and attendance guidance.

Reduce "what's the link?" queries before delivery day.

Standardise course set-up so nothing important is missed.

Course set-up and joining instructions screenshot

Less admin Scheduling & course set-up

Linked programmes

Combine related courses into one clean learner journey so communications stay clear and consistent. Learners see one coherent timetable and instruction set instead of confusing overlap across separate course instances.

Operational benefit

Reduces duplicate admin and mixed messaging across related courses.

Join related courses into one learner journey.

Reduce duplicate communications and learner confusion.

Cleaner handovers between foundation and practitioner delivery.

Audit-ready evidence Scheduling & course set-up

Terms & certification instructions

Ask learners to accept pre-registration terms up front, and publish clear certification instructions and deadlines in one place. That consistency reduces disputes, missed steps, and ad-hoc follow-ups after delivery.

Operational benefit

Standardises learner commitments and certification steps while reducing compliance chasing.

Learners accept pre-registration terms before they join.

Share certification deadlines and instructions automatically with learners.

Reduce last-minute chasers and "what happens next?" queries.

Terms and certification instructions screenshot

Enrolment & learner operations

Build cohorts quickly, keep learner records accurate, and stay on top of change without spreadsheet clean-up.

Less admin Enrolment & learner operations

Bulk enrolment

Enrol learners individually or in bulk, so you can build full cohorts in minutes instead of hours. Tutrilo keeps enrolment clean and consistent, even when learner lists change late.

Operational benefit

Speeds up cohort creation and reduces spreadsheet imports and rework.

Enrol learners individually or in bulk, without spreadsheets.

Handle large cohorts without extra admin headcount.

Keep enrolment consistent across multi-session programmes.

Audit-ready evidence Enrolment & learner operations

Learner record & status tracking

See the operational truth for each learner: when they enrolled, whether they engaged with course comms, whether they confirmed attendance, and where they are in funding or certification status. This improves handovers between admin and trainers and supports evidence gathering when funders or clients ask questions.

Operational benefit

Creates a single operational learner record and reduces manual reconciliation.

Track learner engagement: sent, seen, and confirmed attendance.

Record funding source, funding status, and certification status.

Keep a single learner storyline across every session.

Learner record and status tracking screenshot

Less admin Enrolment & learner operations

Transfers & withdrawals

Move learners between courses or withdraw them cleanly, with system-led messaging that explains what changed. Tutrilo updates records consistently so you do not end up with mismatched registers, wrong reminders, or confused learners.

Operational benefit

Prevents admin errors when plans change and keeps learners informed automatically.

Transfer learners between courses with records updated automatically.

Withdraw learners cleanly with clear communications.

Reduce mistakes when schedules change at the last minute.

Learner comms & portal

Keep learners informed automatically with a portal experience that cuts inbound queries and raises attendance.

Branded experience Learner comms & portal

Welcome itinerary + learner portal

Every learner receives a welcome email with a full itinerary and access to a dedicated portal. It becomes their single place for schedule, instructions, and course information, reducing "can you resend that?" admin.

Operational benefit

Reduces inbound queries and manual resends of information and documents.

Welcome email includes itinerary and portal link automatically.

Learners self-serve key details without contacting your team.

Give learners a consistent, branded experience from day one.

Less admin Learner comms & portal

Course materials hub

Upload any course resources, files, links, and supporting materials directly to the course. Learners and trainers access the same materials via email and portal, reducing version drift and last-minute requests.

Operational benefit

Eliminates manual file sharing and version confusion while supporting pre-course readiness.

Upload files and links directly against each course.

Learners access materials in emails and the portal.

One version of truth for trainers and learners.

Higher attendance Learner comms & portal

Confirmation + reminders automation

Send an attendance confirmation email with a clear call-to-action, then automate reminders and materials emails based on your preferred cadence. This gives you visibility into intent to attend and reduces last-minute drop-offs.

Operational benefit

Reduces no-shows and admin chasing while standardising pre-course comms.

Confirmation CTA captures intent to attend, not just delivery.

Automated reminders and materials emails reduce no-shows.

Control frequency and timing from settings.

Less admin Learner comms & portal

Targeted learner messaging

Add custom course information and describe, in plain language, who should see it; Tutrilo applies visibility rules so the right learners get the right instructions. This is especially useful when funding routes or learner types require different wording, steps, or evidence.

Operational benefit

Removes manual segmentation and reduces accidental over-sharing or confusion.

Write visibility rules in plain English; Tutrilo applies them.

Restrict funding-specific instructions to the right learners.

Reduce confusion without creating separate course instances.

Attendance & audit-ready evidence

Strengthen attendance records, signatures, and traceability without relying on paper or email threads.

Audit-ready evidence Attendance & audit-ready evidence

Automatic online attendance detection

For online courses, Tutrilo automatically detects attendance so trainers and admins are not manually reconciling who joined. You get a clearer attendance baseline that also supports evidence needs when delivery is audited.

Operational benefit

Removes manual registers for live online sessions and improves accuracy.

Automatic attendance detection for online sessions.

Reduce manual registers and attendance disputes.

Cleaner evidence trail for audit or client reporting.

Automatic online attendance detection screenshot

Audit-ready evidence Attendance & audit-ready evidence

Digital sign-in & signatures

Capture a learner's digital sign-in and signature at session join to support attendance records. This helps you go paperless while retaining evidence that can be exported or reviewed when funders, auditors, or clients ask for proof of participation.

Operational benefit

Builds defensible attendance evidence and reduces paper registers and rekeying.

Capture signatures digitally at the moment learners join.

Replace paper registers and manual rekeying.

Support evidence needs for funding and audit reviews.

Digital sign-in and signatures screenshot

Audit-ready evidence Attendance & audit-ready evidence

Full activity audit log

Every key action taken by admins, learners, and trainers is captured in a chronological audit log. That traceability supports internal QA and helps you answer "who did what, when?" without reconstructing events from email threads.

Operational benefit

Creates traceability across admin, learner, and trainer actions.

Full audit trail of actions across admins, learners, and trainers.

Resolve disputes quickly with timestamps and activity history.

Supports QA checks and audit preparation work.

Trainer enablement

Keep trainers informed, prepared, and able to confirm delivery without admin handoffs.

Trainer enablement Trainer enablement

Trainer assignment & notifications

Assign trainers to lessons and automatically notify them with course details and delivery requirements. Tutrilo keeps trainers aligned without manual follow-ups, improving readiness and reducing missed information.

Operational benefit

Reduces trainer chasing and manual assignment emails.

Assign trainers to lessons with automated notifications.

Trainers receive consistent details and delivery instructions.

Reduce last-minute coordination and "who's delivering?" confusion.

Trainer enablement Trainer enablement

Trainer portal + in-person attendance workflow

Trainers get a dedicated portal to view their schedule, access course materials, review learners, and record outcomes such as notes and attendance. For in-person delivery, trainers can confirm attendance directly, keeping records accurate without back-and-forth.

Operational benefit

Gives trainers self-serve access and reduces admin handoffs.

Trainer portal for schedules, learners, notes, and materials.

Confirm in-person attendance without paper registers.

Keep delivery records accurate with fewer admin handoffs.

Branded experience & outcomes

Make the learner experience look intentional from first email through post-course follow-up.

Branded experience Branded experience & outcomes

Branded communications

Customize the look and feel of learner communications so every message matches your brand. That consistency builds confidence, reduces confusion, and makes the learner experience feel intentional rather than improvised.

Operational benefit

Keeps communications consistent and reduces "system-looking" emails that erode trust.

Add your logo and colours to system emails.

Keep messaging consistent across welcome, reminders, and follow-ups.

Reinforce trust with a professional brand experience.

Less admin Branded experience & outcomes

Certificates & post-course surveys

Issue certificates of attendance with a click or automate issuance when the learner completes the final session. Follow up with post-course surveys automatically to capture feedback while it is fresh and improve future delivery.

Operational benefit

Cuts end-of-course admin and standardises quality feedback loops.

Auto-issue certificates on final-session completion or one click.

Send post-course surveys automatically while feedback is fresh.

Reduce admin time after delivery and close the loop.

Less admin Scheduling & course set-up

Outlook-style course calendar

Operational benefit

Centralises scheduling and reduces time spent hunting dates and details.

Month and list views across every scheduled course.

See past and upcoming delivery without filtering gymnastics.

Familiar calendar feel for fast day-to-day planning.

Less admin Scheduling & course set-up

Course set-up & joining instructions

Operational benefit

Reduces manual prep work and standardises course information and delivery details.

One place for joining instructions, venues, and attendance guidance.

Reduce "what's the link?" queries before delivery day.

Standardise course set-up so nothing important is missed.

Less admin Scheduling & course set-up

Linked programmes

Operational benefit

Reduces duplicate admin and mixed messaging across related courses.

Join related courses into one learner journey.

Reduce duplicate communications and learner confusion.

Cleaner handovers between foundation and practitioner delivery.

Audit-ready evidence Scheduling & course set-up

Terms & certification instructions

Operational benefit

Standardises learner commitments and certification steps while reducing compliance chasing.

Learners accept pre-registration terms before they join.

Share certification deadlines and instructions automatically with learners.

Reduce last-minute chasers and "what happens next?" queries.

Less admin Enrolment & learner operations

Bulk enrolment

Enrol learners individually or in bulk, so you can build full cohorts in minutes instead of hours. Tutrilo keeps enrolment clean and consistent, even when learner lists change late.

Operational benefit

Speeds up cohort creation and reduces spreadsheet imports and rework.

Enrol learners individually or in bulk, without spreadsheets.

Handle large cohorts without extra admin headcount.

Keep enrolment consistent across multi-session programmes.

Audit-ready evidence Enrolment & learner operations

Learner record & status tracking

Operational benefit

Creates a single operational learner record and reduces manual reconciliation.

Track learner engagement: sent, seen, and confirmed attendance.

Record funding source, funding status, and certification status.

Keep a single learner storyline across every session.

Less admin Enrolment & learner operations

Transfers & withdrawals

Operational benefit

Prevents admin errors when plans change and keeps learners informed automatically.

Transfer learners between courses with records updated automatically.

Withdraw learners cleanly with clear communications.

Reduce mistakes when schedules change at the last minute.

Branded experience Learner comms & portal

Welcome itinerary + learner portal

Operational benefit

Reduces inbound queries and manual resends of information and documents.

Welcome email includes itinerary and portal link automatically.

Learners self-serve key details without contacting your team.

Give learners a consistent, branded experience from day one.

Less admin Learner comms & portal

Course materials hub

Operational benefit

Eliminates manual file sharing and version confusion while supporting pre-course readiness.

Upload files and links directly against each course.

Learners access materials in emails and the portal.

One version of truth for trainers and learners.

Higher attendance Learner comms & portal

Confirmation + reminders automation

Operational benefit

Reduces no-shows and admin chasing while standardising pre-course comms.

Confirmation CTA captures intent to attend, not just delivery.

Automated reminders and materials emails reduce no-shows.

Control frequency and timing from settings.

Less admin Learner comms & portal

Targeted learner messaging

Operational benefit

Removes manual segmentation and reduces accidental over-sharing or confusion.

Write visibility rules in plain English; Tutrilo applies them.

Restrict funding-specific instructions to the right learners.

Reduce confusion without creating separate course instances.

Audit-ready evidence Attendance & audit-ready evidence

Automatic online attendance detection

Operational benefit

Removes manual registers for live online sessions and improves accuracy.

Automatic attendance detection for online sessions.

Reduce manual registers and attendance disputes.

Cleaner evidence trail for audit or client reporting.

Audit-ready evidence Attendance & audit-ready evidence

Digital sign-in & signatures

Operational benefit

Builds defensible attendance evidence and reduces paper registers and rekeying.

Capture signatures digitally at the moment learners join.

Replace paper registers and manual rekeying.

Support evidence needs for funding and audit reviews.

Audit-ready evidence Attendance & audit-ready evidence

Full activity audit log

Operational benefit

Creates traceability across admin, learner, and trainer actions.

Full audit trail of actions across admins, learners, and trainers.

Resolve disputes quickly with timestamps and activity history.

Supports QA checks and audit preparation work.

Trainer enablement Trainer enablement

Trainer assignment & notifications

Operational benefit

Reduces trainer chasing and manual assignment emails.

Assign trainers to lessons with automated notifications.

Trainers receive consistent details and delivery instructions.

Reduce last-minute coordination and "who's delivering?" confusion.

Trainer enablement Trainer enablement

Trainer portal + in-person attendance workflow

Operational benefit

Gives trainers self-serve access and reduces admin handoffs.

Trainer portal for schedules, learners, notes, and materials.

Confirm in-person attendance without paper registers.

Keep delivery records accurate with fewer admin handoffs.

Branded experience Branded experience & outcomes

Branded communications

Operational benefit

Keeps communications consistent and reduces "system-looking" emails that erode trust.

Add your logo and colours to system emails.

Keep messaging consistent across welcome, reminders, and follow-ups.

Reinforce trust with a professional brand experience.

Less admin Branded experience & outcomes

Certificates & post-course surveys

Operational benefit

Cuts end-of-course admin and standardises quality feedback loops.

Auto-issue certificates on final-session completion or one click.

Send post-course surveys automatically while feedback is fresh.

Reduce admin time after delivery and close the loop.

Every course, every learner. All in one amazing place.

Let's walk through it. Less admin, higher attendance, audit-ready support.

Scheduling & course set-up

Outlook-style course calendar

Course set-up & joining instructions

Linked programmes

Terms & certification instructions

Enrolment & learner operations

Bulk enrolment

Learner record & status tracking

Transfers & withdrawals

Learner comms & portal

Welcome itinerary + learner portal

Course materials hub

Confirmation + reminders automation

Targeted learner messaging

Attendance & audit-ready evidence

Automatic online attendance detection

Digital sign-in & signatures

Full activity audit log

Trainer enablement

Trainer assignment & notifications

Trainer portal + in-person attendance workflow

Branded experience & outcomes

Branded communications

Certificates & post-course surveys

Outlook-style course calendar

Course set-up & joining instructions

Linked programmes

Terms & certification instructions

Bulk enrolment

Learner record & status tracking

Transfers & withdrawals

Welcome itinerary + learner portal

Course materials hub

Confirmation + reminders automation

Targeted learner messaging

Automatic online attendance detection

Digital sign-in & signatures

Full activity audit log

Trainer assignment & notifications

Trainer portal + in-person attendance workflow

Branded communications

Certificates & post-course surveys

Test-drive it. You’ll know in minutes.

Simple, transparent pricing.

Core

Growth

Scale

Powerful Add-ons

Extra Admins

Extra learners

Extra storage

Loved by Training Providers

Ready to stop juggling spreadsheets and chasing emails?

Every course, every learner.
All in one amazing place.

Let's walk through it.
Less admin, higher attendance, audit-ready support.