Training Management System
a guide for training providers
What is a Training Management System?
A training management system (TMS) is designed to help you control every aspect of your training business. It’s a central hub for creating and scheduling courses, managing trainers, tracking payments and monitoring business performance. In short it’s a suite of tools to streamline your daily operations.
Instead of juggling multiple systems to do different tasks a TMS brings everything into one simple platform—so you can manage your entire training business in one place.
For successful training providers a TMS is the engine of efficiency, growth and profitability—saving hours and reducing manual admin costs.
How do you use a Training Management System?
Every business, including yours, has a system of some sort. Yours might be a set of spreadsheets and while it gets the job done, is it helping you thrive or just helping you get by?
Today, manually entering the same information into multiple platforms should be a thing of the past. A training management system brings everything under one roof so you can schedule courses and instructors, track payments and business growth and run marketing campaigns.
By streamlining these admin tasks a training management system (TMS) gives you more time to focus on what really matters: growing your business. A TMS gives you the data you need to stay ahead of the competition and scale your business to new heights.
Key Features of Tutrilo's Training Management Software
Common problems solved by a Training Management System
Streamline your training operations
Manual Scheduling
Manually scheduling courses and trainers can be time-consuming and error-prone. A TMS automates scheduling, reducing errors and freeing up time. You can easily see all courses, trainers and learners in one place.
Manual Emails
If you're still sending emails manually, you're missing out on a huge time saver. A TMS automates email communications, ensuring learners and trainers receive timely updates about courses, schedules and important information.
Juggling Multiple Calendars
Juggling multiple calendars for trainers, venues, and courses can quickly become overwhelming. Training provider software centralizes all scheduling into a single, unified calendar, making it easy to avoid conflicts and keep everyone on the same page.
Tracking Learner Payment & Funding Status
Keeping track of who has paid, who is funded, and who still owes fees can be a major headache. A training management application provides clear visibility into each learner’s payment and funding status, automating reminders and reducing financial admin. This ensures you never miss a payment and can easily report on funding sources.
Distributing Course Materials
Sharing course materials manually can lead to missed files and confusion among learners. Training management software streamlines the distribution of resources by allowing you to upload, organize, and share materials directly with enrolled learners. This ensures everyone has access to the latest documents, presentations, and resources in one secure location.
Visibility of Communications
Without a training management system, it’s difficult to know whether learners and trainers have received or viewed important communications. Our training management platform provides clear tracking and visibility for all sent emails and notifications, so you can ensure everyone stays informed and engaged.
FAQs
Common questions about training software.
A Learning Management System (LMS) is an online education software. Unlike a training management system (TMS), it’s all about the end user’s learning experience. You can create and manage e-learning content, enroll and communicate with students and track their progress.
An LMS has features to support self paced e-learning, videos, quizzes and assessments. Many have communication and collaboration between learners, instructors and administrators through chat, messaging, discussion forums and email notifications. Some have mobile apps, integrate with other applications and are highly customisable. They all track learner progress and provide analytics on engagement and performance.
No, a Training Management System (TMS) doesn’t replace a Learning Management System (LMS). While both are used in the training world, they serve completely different, yet complementary, purposes.
Think of it this way: a TMS is the administrative engine that runs the business of training. It handles all the logistics—scheduling courses, managing instructors, tracking payments, and organizing marketing campaigns. It’s the system that keeps your business running.
An LMS is the digital classroom where the actual learning takes place. Its focus is on the end-user’s experience. An LMS hosts and delivers e-learning content, from videos and quizzes to assessments. It also allows you to enroll students, track their progress, and facilitate communication between learners and instructors.
Many organizations use both systems together, especially for blended learning programs. The TMS manages all the business operations, from registration to payment, while the LMS provides the platform for the learners to engage with the course content. They work together so you can streamline everything from a student’s initial sign-up all the way through to course completion.
A Training Management System (TMS) is used by many different types of organisations that need to manage and scale their training, when they’ve outgrown spreadsheets. The most common users are commercial training providers who sell courses to clients. They use a TMS to manage everything from scheduling and online bookings to financials and customer relationships. Corporate Learning and Development (L&D) departments use a TMS to manage internal employee training, track certifications and compliance across the company. Educational institutions use them to manage short courses, professional certifications and non-degree programs. Non-profit organisations use them to manage training for their volunteers or members. In short a TMS is the solution for any organisation that wants to bring all the administrative and logistical parts of their training program under one system.
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