How to register learners
and track their engagement
Feature Spotlight: Learner Enrolment in Tutrilo
Enroling new learners in Tutrio is fast and easy.
- Enrol new learners one by one
- Register new learners using the bulk tool
- Import new learners from a CSV spreadsheet
- Automatically send the course schedule
- Track if learners read the email
- Track if the Learner RSVP's
How Tutrilo streamlines your learner enrolment process!
See it in action
1. How to enrol a single learner
Once you're logged in and looking at the appropriate course, you can simply click "Enrol Learner" to add a new learner.
As soon as you enter the email, if Chutri-Lo recognizes that learner from a previous enrolment, it will automatically pull in their name. If not, you just enter it manually. If this is a brand new learner, the system will remember them for future enrolments on different courses.
2. How to register learners in bulk
If you have a number of learners to add at one time, you have the option of using the bulk registration tool. This tool provides a convenient user interface to add multiple learners quickly and efficiently. You can even upload a CSV spreadsheet with all of the learner details. Making the process extremely fast and straightforward.
3. Provide the basic details about the registration
The next step is to provide to triload basic information about this registration. Specifically, it collects the funding source and funding status of the learner, so that you're able to easily keep track of how your learners are funded and the status of that funding throughout the whole process. Later on, if there are issues with funding such as a learner having not paid before the course commences, to triload is able to highlight this to you, so that you're able to quickly identify and handle the problem.
4. Send your learner's booking confirmation
Finally, you can initiate the email sequence for this learner. Once you push this button, a booking confirmation will be immediately sent to the learner, with the option for them to RSVP, confirming their attendance to the course.
All subsequent emails, such as course reminders, and course materials distribution, is fully automated from this point. You don't need to do anything manually. For your learners to keep receiving these notifications.
5. Track your learner's engagement
Every email that you Tutrilo sends to your learners is listed against the course on which they are enrolled. At any moment you're able to see whether they have seen that email or not. Given you a level of confidence that your learner has received your communication.
6. Get RSVP's from your learners
Tutrilo's Dynamic Email Generation changes the call to action depending on the state of a learner. If a learner has not confirmed, they're intent to attend the course, tutorial I will prompt them in the email sequences to click and confirm their intent and to attend. This again helps you to prevent no shows and gives you a level of confidence that your learners are engaged and understand what is required of them to attend the course.
FAQs
Find out more about how manages learner enrolment and engagement
Tutrilo sends booking confirmations emails, reminder emails (multiple follow-ups), course materials, course recording and feedback surveys to keep learners informed and engaged throughout the training journey.
By default Tutrilo sends a confirmation email at booking and several reminders leading up to the session (e.g. 2 weeks, 1 week, 3 days, 1 day, on the day). You can fully customise this schedule to suit your needs.
Yes. All learner engagement emails can be branded with your logo, colours and personalised messaging. You can edit subject lines, body text and even add customised course information and resources for every course.
Yes. You have full control over the number and timing of emails — from a single reminder to a full sequence.
Yes. Tutrilo provides email engagement tracking so you can see exactly what emails each learner has opened.
Yes. RSVP tracking is built in so you know in advance who’s coming. This reduces uncertainty and helps you plan your training sessions better. Tutrilo highlights on the dashboard if a learner has not responded so you can follow up with them directly. By managing only the exceptions, you can focus your efforts where they are needed most.
Yes. Tutrilo can send automated surveys and even certificates of completion after training sessions. Tutrilo can even collect digital signatures from learners to verify their attendance.
Tutrilo's AI powered email rules mean you can customise the course information sent to each learner. For instance, including different information for learners with different funding sources, or from specific employers or geographic locations.
Let's streamline your learner enrolment, starting today.
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