How to automate
learner emails
Tired of Sending the Same Emails Over and Over Again?
If you’re running training courses, chances are your inbox rules your day. You’re juggling admin that a training management system should really handle for you. A new learner books a spot, and suddenly you’re:
- Sending a confirmation email
- Setting a reminder for yourself to send their reminder
- Digging up course materials to attach
- Wondering if anyone has actually read what you sent
And let’s be honest - half the time you’re chasing no-shows
because your emails slipped past them, or they “never saw
it.” Sound familiar?
It’s not that you mind sending an email here and there. But doing
it for every single learner, every single course? That’s time
you don’t get back.
Why manual emails are a nightmare
They take forever, sure. But the bigger issue? You have zero visibility.
- Did your learner open the email? Who knows.
- Did they see the materials? Maybe.
- Are they actually going to show up? Flip a coin.
And when learners are left in the dark, it doesn’t just frustrate them - it makes you look less professional than you actually are.
What If the Admin Took Care of Itself?
That's why we built Tutrilo
Think of it as your behind-the-scenes course admin assistant that never forgets, never skips a step, and never drops the ball. It gives you the same visibility you’d expect from dedicated course management software without the endless tab hopping.
Here’s how it helps:
- Booking confirmations & reminders → Go out automatically, right on schedule.
- Email tracking → See exactly who’s opened your emails, so you’re never guessing.
- Learner acknowledgement → Get a quick thumbs-up from learners that they’ve seen the info and are good to go.
- Course materials & recordings → Sent out and hosted in a clean learner portal (no messy attachments or lost links) alongside the schedule in your central calendar.
- Office 365 integration → Emails look like they’re coming straight from you, not some random system.
- One dashboard to rule them all → All your learner comms and feedback, neatly in one place.
Automate every learner touchpoint
From first booking to post-course follow-up.
Joining instructions
Send venue details, online meeting links, timings, what-to-bring notes, and course access information without another manual email.
Automate joining instructions
Attendance confirmation
Ask learners to confirm they intend to attend, track responses, and focus follow-up on the people who have not engaged.
Automate attendance chasing
Course materials
Send pre-reading, files, links, recordings, setup instructions, and learner portal access at the right point in the course journey.
Automate course materials
Feedback and certificates
Close the loop after training with surveys, completion records, certificates, resources, and renewal follow-up.
Automate post-course follow-up
Why training providers love it
Ready to Get Out of the Email Hamster Wheel?
Let us handle it for you. Your learners stay informed, you stay in control, and your courses run smoother than ever
Try it now, Free